Platform Capability
Compliant In Every Jurisdiction.
Quietly.
Licensing renewals, tax registrations, insurance verification, and rule changes monitored across every city, county, and country where you operate.
Book a consultationThe Problem
Each property has its own jurisdiction. Licensing renews on a different cadence per city. State occupancy tax differs from county tourism tax differs from city short-term rental fee. One missed renewal is a six-figure fine in some markets. Most managers track this in a spreadsheet that nobody updates after the second quarter.
Hiring an in-house compliance coordinator to map every property to every regulator and watch for rule changes is the wrong cost shape for most portfolios. Full-time comp and benefits for a role whose value shows up as fines that don't happen — invisible work, real outcome. The right shape is shared monitoring on a single calendar with rules that fit your portfolio's jurisdictional mix, plus a partner who already watches the markets the rest of our clients operate in.
The CoHost Pro Approach
We map every property to its jurisdictional stack on day one. Renewals, tax registrations, insurance certificates, and regulatory monitors run on calendar — automated where automation works, hand-flagged where it doesn't. Tax remittance is wired through Avalara MyLodgeTax for the markets it supports, and reconciled monthly so the numbers in the platform match the numbers on the city's portal. Insurance coverage gets verified annually with Proper or CBIZ — we check that the certificate matches the actual operating model, not just the address. When rules change mid-year, you find out before the penalty notice does, with a one-paragraph note on what changed, what's required, and what the deadline is. Owner-side filings — HOA documents, condo board notifications, anything that falls on the property owner rather than the operator — get surfaced to the owner with the same clarity. The annual compliance review produces a documented attestation, so when the city auditor or the insurance underwriter or the next buyer's diligence team asks, the answer is one click away. Before they ask.
What's Included
- +Property-level jurisdiction mapping (city/county/state/country)
- +Licensing application and renewal tracking
- +Tax registration setup (Avalara MyLodgeTax integration)
- +Lodging-tax remittance configuration
- +Insurance verification (Proper Insurance, CBIZ)
- +Regulatory-change monitoring per jurisdiction
- +Owner notice on requirements that fall to the owner (HOA filings, etc.)
- +Annual compliance review with documented attestation
How It Connects
Compliance is the operational layer that runs underneath every other capability. The financial records that support audit and reconciliation live in Trust Accounting — same ledger, same standards. License documents, insurance certificates, and renewal calendars surface to owners through Owner Portal, so the transparency that applies to financials applies to compliance as well. When something on the compliance toolchain breaks — Avalara fails to push a remittance, a renewal portal goes down — it goes through VR IT Support, which is the same desk that watches the stack.
Market-specific rules live where the markets do: Washington DC has its Short-Term Rental endorsement and operator registration; Virginia has transient-occupancy frameworks that vary by county; Maryland has localized lodging registrations that differ between Baltimore, Ocean City, and the suburbs. The whole engagement sits inside CoHost Pro Services — one team, one set of standards, one statement at the end of the month.
- +Trust Accounting — financial records support audit
- +Owner Portal — license docs surface to owners
- +VR IT Support — the desk that watches the compliance toolchain
- +Washington DC — DC short-term rental endorsement and operator registration
- +Virginia — county-level transient-occupancy frameworks
- +Maryland — localized lodging registrations
- +All CoHost Pro services — how compliance sits inside the full engagement
Compliance & Standards
Our workflows align with the licensing regimes the major STR markets we operate in actually enforce — DC's Short-Term Rental endorsement and operator registration, Maryland's localized lodging registrations across Baltimore and the Eastern Shore, Virginia's county-level transient-occupancy frameworks, and the equivalent regimes in the Caribbean, UK, and European markets we expand into. Specifics vary by jurisdiction, and licensed-broker requirements differ in some U.S. states; we track those differences per property rather than assuming a portfolio-wide answer.
This is operational tooling and process, not legal advice. Your jurisdiction-specific attorney remains the authoritative source for legal interpretation, and your CPA owns final tax filings. We configure the toolchain, monitor for changes, and document the attestation; the fiduciary acts of filing and signing remain with the appropriate licensed professional.
Frequently Asked Questions
Do you file taxes for us?
We configure the tools (Avalara MyLodgeTax usually) and verify they're remitting correctly. The fiduciary act of filing is our partner platform; we own the configuration and reconciliation.
What jurisdictions do you cover?
All of them, eventually. Day one focus is the markets your existing properties are in. New markets — Caribbean, Europe, UK, Latin America — we onboard with a 30-day jurisdiction-mapping sprint.
How fast do you flag rule changes?
Within a business day of public notice for markets we actively monitor. Quarterly for tail-end markets. We tell you what changed, what's required, and what the deadline is.
What about HOA or condo rules?
We surface them; owners or property owners own enforcement. We don't negotiate with HOAs on your behalf.
Is this legal advice?
No. We operate the compliance toolchain. Your attorney remains authoritative on legal interpretation, and your CPA owns final tax positions.
One penalty notice costs more than a year of this.
Setup inside the first thirty days, jurisdictional mapping complete on day one. The cost lands well below a full-time in-house compliance coordinator, because the work is shared across the portfolios we already cover — and the rule-change monitoring already runs whether you're paying for it or not.